Logging in

Logging in is simply a matter of entering the correct credentials. Failure to enter either your email address or your password or entering these incorrectly will result in an error message. However, there are preventative measures in place to ensure that two or more people cannot log in at the same time using the same credentials. If a user attempts to log in using the same credentials as another user that is currently logged in then that user is presented with a warning message. This will also happen if the user currently logged in closes their browser on one machine without logging out correctly and then attempts to log in on a different machine. To correct this scenario, the user must log back in on the original machine and then log out using the 'Log out' button or the user must wait for the original session to time out. This is usually around 20 minutes. This is a licencing security issue.

If other users are required to use the system concurrently then they will be required to use different credentials. These credentials, providing a sufficient number of licences have been purchased, should be provided by your administrator. If sufficient licences have not been purchased then extra licences may be purchased by using the subscription facility on this site.

What next? Once you have logged in you will be redirected to the Maintenance Schedule Groups page. If you are an administrator you will have an extra link to the 'Users' page. For help on how to add and edit users click here. Once you are logged in you can navigate to the Maintenance Schedule Groups page by clicking on the 'Groups' button. This is on every page once logged in. To find the schedules you require is just a matter of drilling into the required group and selecting the schedule you wish to view. The schedule, once selected by clicking on the link, will open in a separate page, tab or pop-up depending on the browser you are using (you may need to enable pop-ups for this site). To speed up searching for schedules relating to your specific task you can use the Schedule Search Facility.

How to use the Schedule Search Facility  (back to the top)

The search facility on the Maintenance Schedule Groups page at the moment allows for simple search parameters. The search string uses the comma as a delimiter therefore your search should be of the format:

oxygen free nitrogen, armoured cables, pumps

This search string will search for all three of these phrases throughout the complete text of the schedule including the title. The comma delimiter acts as an OR command e.g. the above search command will search for text containing oxygen free nitrogen OR armoured cables OR pumps.

If you wish to search for a phrase that contains a comma then the phrase must be within quote marks e.g. "cooling cycle, isolate from water".

Upon completion of the search, you will be presented with the Maintenance Schedule Groups page with the groups that contain the schedules with search items already drilled into and the search items coloured in green. Hovering over the schedules will present a popup showing the location of the search phrase within the schedule document.

If, after a search has been executed, you require to navigate to a different page, you can return to the search results page by hitting the back button on your browser. However, if you click on the 'Groups' button you will essentially refresh the Mainteneance Schedule Groups page and thus lose your search results.

How to print a schedule  (back to the top)

The schedule, once selected, is presented in a new window or tab depending on the browser you are using, in a printable format. Your printer ideally should be set to 'Landscape', your header and footer should be deleted and your margins set to 10. To change these settings navigate to 'File > Page Setup...' on your browser. You may have to play around with your margin settings if each schedule does not quite fit on the page.

How to add and edit users  (back to the top)

If you are registered as an administrator you can add new users and also edit existing users should their details change at any time.
To access the users table click on the 'Users' link on the top link bar.
To edit a user click on the 'User Name' link in the table. This action will take you to a page showing the existing details for the selected user.
The details that can be ammended are:

• Email Address
• Title
• Forename
• Surname
• Serial Number
• Suspend
• and administrator

Checking 'Suspend' will prevent that user from logging in and checking 'Administrator' will allow that user to add and edit users.
When you have completed the changes to the users details click 'Submit'.

In order to add a new user you must have at hand a list of the serial numbers that were emailed to you upon subscription.
Click on 'add user' and this will take you to a page where you can enter the details for the new user. All fields are editable except the 'Company' field.
In the 'Serial Number' field you must enter an available and valid serial number. If a non-valid serial number or a serial number that is already being used is submitted you will be presented with a warning message detailing the error.
Once all details have been entered click 'Submit'.

How to use the 'My Groups' facility  (back to the top)

Once you have logged in, you will have access to the 'My Groups' facility which can be run by clicking on the 'Show My Groups' link on the groups menu page.

This facility allows you to set up your own groups and sub-groups within these groups one level deep. You can then add schedules from the main groups into your personalised groups. This will aid you in quickly locating schedules for specific areas within specific sites. E.g. you could create a root group called 'Brew house' and then add specific schedules pertaining to the Brew House as a whole and then you could create sub-groups within the root group 'Brew House' for specific items of machinery or areas within the Brew House e.g. 'Malt Store', 'Fermenting Room' or 'Mash Tuns'. Schedules can then be added specifically pertaining to these sub-groups.

Adding a root group
(N.B. Groups are listed alphabetically.)

To add a root group click on the 'Create Group' link. Enter the name of the group in the box and click 'Submit'. Your new group will be listed showing that it has no schedules and no sub-groups. E.g. Brew House (0 schedules) (0 sub-groups)

Adding sub-groups
(N.B. Sub-groups are listed alphabetically.)

To add sub-groups click on the 'Create Group' link. All root groups will now show check-boxes beside them. Select the group(s) to which you want to add sub-groups, enter the name of the sub-group in the box and click 'Submit'. The root group(s) to which you added the sub-group will now indicate the total number of sub-groups as the previous total plus one. Click on the root groups to list the sub-groups. The new sub-group will now be listed showing no schedules.

Adding schedules
(N.B. Schedules are listed by task code.)

To add schedules to root groups and sub-groups click on the 'Add Schedule(s)' link. All root groups and sub-groups will now show check-boxes beside them.
Click on the main groups to list the schedules (which also now show check-boxes) that you wish to add and check those required.
Select the root group(s) and/or sub-group(s) to which you want to add the schedules and click 'Submit'.
You will notice that any schedules previously added to your groups now also show check-boxes beside them. This to allow you to 'copy' schedules to any of your other groups. To do this, simply select the schedules required, select the group(s) and/or sub-group(s) to which you wish to add them and then click 'Submit'.
Your groups will now show the total of your new schedules added to the previous total of schedules.

Deleting groups

To delete root groups and/or sub-groups click the 'Delete Group(s)' link.
All root groups and sub-groups will now show check-boxes beside them.
Check the groups that you wish to delete and click 'Submit'. You will be presented with a message warning you that you are about to delete the group(s) selected and all of their sub-groups and associated schedules. Click 'OK' to proceed or 'Cancel'.

Deleting schedules

To delete schedules click the 'Delete Schedule(s)' link.
All root groups, sub-groups and schedules will now show check-boxes beside them.
Select the schedules you wish to delete and click 'Submit'. If you wish to delete all of the schedules within a group or groups then just select those groups and click 'Submit'.
You will be presented with a message warning you about the schedules or schedules within groups that you are about to delete. Click 'OK' to proceed or 'Cancel'.

How to use the Timing Key  (back to the top)

Timing key (as shown at the bottom of each schedule page)

All estimated times are expressed as decimal fractions, i.e. 0.10 = 6 minutes.

Where there is more than one frequency - the subsequent frequency includes any prior scheduled frequency time.